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Executive Administrative Assistant

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3611 N Kedzie Ave
Chicago, IL  60618

Apply Now Executive Administrative Assistant Job in Chicago

Midtown is looking for an Executive Administrative Assistant to add to our world-class team.  

The Position 

Our Executive Administrative Assistant is tech savvy, highly organized, detail oriented, and demonstrates a sense of urgency and initiative. The incumbent will assume responsibility for a wide-variety of administrative functions while frequently interacting with corporate and club associates, managers, members and vendors. The compensation for this position is $55K/ annually and this position will be a hybrid role (partial remote and partially in office). They will promote a positive corporate image and contribute to the organization’s success by: 

  • Acting as the first point of contact for the Executive Team and National Directors’ office while prioritizing inquiries, meetings, and requests 

  • Screening telephone calls and reviewing mail 

  • Converting hard files (i.e. documents, files, and correspondence etc.) to electronic files and organizing in a logical and searchable manner  

  • Managing Executive Team and National Directors’ calendar, coordinating events, scheduling meetings, securing attendees, overseeing travel arrangements, preparing meeting materials and briefing President in advance 

  • Taking meeting notes and providing administrative follow up as needed 

  • Writing correspondence for the Executive Team and National Directors and ensuring information is distributed accurately, with good grammar and in a timely manner 

  • Large scale event coordinating with cost comparisons 

  • Organizing travel bookings for the company and staying within budget 

  • Preparing expense reports and completing reimbursement requests 

  • Able to deal with a wide variety of confidential information discretely on a regular basis 


Our next Executive Administrative Assistant to the Executive Team and National Directors: 

  • Is energetic and highly motivated with 5 or more years of relevant stable work experience 

  • Has a strong sense of urgency and attention to detail 

  • Demonstrates exceptional written and verbal communication skills 

  • Possesses excellent time management and problem solving skills with significant experience effectively managing multiple projects simultaneously 

  • Has a proven track record of being calm and focused under pressure, resolving and diffusing sensitive situations, maintaining professional interactions with associates at all levels and establishing rapport quickly 

  • Has the ability to influence others and communicate tactfully to accomplish complex assignments requiring cross-organization cooperation 

  • Has the ability to learn quickly and apply knowledge to systems and processes to improve organizational efficiency 

  • Advanced proficiency in Microsoft Office applications and operation of office equipment 

  • Professional attitude with a sense of humor, ability to have fun and interest in building a positive work environment 

  • To apply please email your CV / resume to


This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

MIDTOWN is an Equal Opportunity Employer.

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About Us

We work at Midtown to inspire people to transform their lives–and we do our job well. Our members stay longer than any other major athletic club chain in North America because we are committed to providing resort-like environments, personal attention, and strong communities at every one of our clubs. We believe all three of those pillars start with attracting and growing rock star talent at every level of our organization.

Who We Want

We're looking for people that share our core values: kind individuals who want to win together, see things as the glass half full, are passionate about helping others, and strive to always be better than yesterday.

Associate Benefits

Members of the Midtown team receive:

  • Complimentary club membership
  • Discounts on Midtown products and services
  • Access to hundreds of free courses for professional development
  • Health insurance for eligible full-time associates (30+ hours a week)
  • And more