3611 N Kedzie Ave
Chicago, IL 60618
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Apply Now Executive Administrative Assistant Job in Chicago
Midtown is looking for an Executive Administrative Assistant to add to our world-class team.
Our Executive Administrative Assistant is tech savvy, highly organized, detail oriented, and demonstrates a sense of urgency and initiative. The incumbent will assume responsibility for a wide-variety of administrative functions while frequently interacting with corporate and club associates, managers, members and vendors. The compensation for this position is $55K/ annually and this position will be a hybrid role (partial remote and partially in office). They will promote a positive corporate image and contribute to the organization’s success by:
Acting as the first point of contact for the Executive Team and National Directors’ office while prioritizing inquiries, meetings, and requests
Screening telephone calls and reviewing mail
Converting hard files (i.e. documents, files, and correspondence etc.) to electronic files and organizing in a logical and searchable manner
Managing Executive Team and National Directors’ calendar, coordinating events, scheduling meetings, securing attendees, overseeing travel arrangements, preparing meeting materials and briefing President in advance
Taking meeting notes and providing administrative follow up as needed
Writing correspondence for the Executive Team and National Directors and ensuring information is distributed accurately, with good grammar and in a timely manner
Large scale event coordinating with cost comparisons
Organizing travel bookings for the company and staying within budget
Preparing expense reports and completing reimbursement requests
Able to deal with a wide variety of confidential information discretely on a regular basis
Our next Executive Administrative Assistant to the Executive Team and National Directors:
Is energetic and highly motivated with 5 or more years of relevant stable work experience
Has a strong sense of urgency and attention to detail
Demonstrates exceptional written and verbal communication skills
Possesses excellent time management and problem solving skills with significant experience effectively managing multiple projects simultaneously
Has a proven track record of being calm and focused under pressure, resolving and diffusing sensitive situations, maintaining professional interactions with associates at all levels and establishing rapport quickly
Has the ability to influence others and communicate tactfully to accomplish complex assignments requiring cross-organization cooperation
Has the ability to learn quickly and apply knowledge to systems and processes to improve organizational efficiency
Advanced proficiency in Microsoft Office applications and operation of office equipment
Professional attitude with a sense of humor, ability to have fun and interest in building a positive work environment
To apply please email your CV / resume to email@example.com
This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.
MIDTOWN is an Equal Opportunity Employer.
We work at Midtown to inspire people to transform their lives–and we do our job well. Our members stay longer than any other major athletic club chain in North America because we are committed to providing resort-like environments, personal attention, and strong communities at every one of our clubs. We believe all three of those pillars start with attracting and growing rock star talent at every level of our organization.
Who We Want
We're looking for people that share our core values: kind individuals who want to win together, see things as the glass half full, are passionate about helping others, and strive to always be better than yesterday.
Members of the Midtown team receive:
- Complimentary club membership
- Discounts on Midtown products and services
- Access to hundreds of free courses for professional development
- Health insurance for eligible full-time associates (30+ hours a week)
- And more